Purchasing

The Purchasing process covers the business processes required for the creation of requisitions, purchase orders, receipt of vendor invoices, and payment processing. The functionality is tightly integrated with Materials Management. Requisitions may automatically be created from Material Replenishment Reports or alternatively entered manually. A sample workflow implementation is delivered with the standard product that requires Requisitions in excess of $100 to be approved. Upon approval, a report of approved Requisitions is prepared and purchase orders may be created. This workflow is provided as an indication of the way that a Document Workflow can be setup. In our system, approved Requisitions automatically generate Purchase Orders

Purchase Orders

Purchase Orders can be generated (and consolidated, if required) from Material Replenishment Reports, Requisitions, Sales Orders, projects, or manually entered. The system supports two-way and three-way matching with receiving and invoicing documentation. Following matching, Purchase Orders are automatically closed to minimize overhead on the PO screens but remain accessible via reports.

Material Receipts

Material Receipts are processed by creating a material receipt record. Material Receipt records are then matched to the Purchase Order or Vendor Invoice. Material Receipt records can be auto-created and auto-matched, from Purchase Orders or Vendor Invoices to avoid the overhead of additional data entry.

Vendor Invoices

Vendor Invoices are entered based on the vendor's invoice document or may be created from (and matched with) Purchase Orders or Material Receipts as Recipient Created Tax Invoices. Material Receipts can also be created automatically from the vendor invoice when the invoice and shipment are received concurrently.

Payments

Payments are generated based on payment terms, which allow payment discounts to be optimized. Payments can be made by direct debit transactions or check printing facilities. Payments can also be made by credit card and details can be recorded when entering the Purchase Order or Invoice.